Project Executive

About the Role

We are looking for a highly organized and proactive Project Associate to drive cross-functional initiatives, ensure seamless stakeholder coordination, and manage executive calendars and project timelines. The ideal candidate should possess strong communication, planning, and organizational skills with the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

Project Planning & Execution

• Drive end-to-end project execution and ensure timely delivery of key initiatives.
• Create and maintain project plans, timelines, trackers, and status reports.
• Identify project risks, dependencies, and mitigation plans.
• Track project progress and ensure alignment with business objectives.

Stakeholder Management

• Coordinate with internal and external stakeholders to ensure smooth project execution.
• Act as a central point of contact between leadership, business teams, and cross-functional departments.
• Facilitate project meetings, document action items, and drive follow-ups.
• Ensure effective communication and alignment among all stakeholders.

Calendar & Meeting Management

• Manage leadership calendars, schedules, and meeting priorities.
• Coordinate internal and external meetings, reviews, and governance forums.
• Prepare meeting agendas, MOMs (Minutes of Meeting), and track action items.
• Ensure timely follow-up and closure of key discussions and decisions.

Coordination & Communication

• Drive cross-functional collaboration across departments.
• Monitor project deliverables and ensure adherence to deadlines.
• Prepare presentations, dashboards, and reports for leadership reviews.
• Support leadership in strategic planning and operational initiatives.

Requirements

• Bachelor's degree in Business Administration, Engineering, Management, or related field.
• 1–3 years of experience in Project Management, Program Management, Executive Coordination, or Business Operations.
• Strong experience in calendar management, stakeholder management, and cross-functional coordination.
• Excellent communication, presentation, and interpersonal skills.
• Strong organizational and multitasking abilities.
• Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) and project management tools.
• Ability to work independently and manage multiple projects simultaneously.
• Strong problem-solving and attention-to-detail skills.

Preferred Skills

• Experience working closely with senior leadership teams.
• Familiarity with project management methodologies and tools.
• Experience in fast-paced startup, consulting, or corporate environments.