Shipping Executive

JOB DESCRIPTION – SHIPPING EXECUTIVE

Department: Logistics / Supply Chain

Reporting To: Plant Manager / Logistics Head

Experience: Minimum 2 years

Industry Preference: Food & Beverage / FMCG

Job Purpose

The Shipping Executive is responsible for managing day-to-day dispatch and logistics operations, ensuring accurate inventory management, timely order execution, proper documentation, vehicle coordination, and adherence to quality requirements during dispatch activities.

Key Responsibilities

• Maintain daily SKU-wise finished goods inventory records.
• Monitor inward and outward stock movements.
• Prepare and verify GRNs and dispatch documentation.
• Coordinate with transporters for timely vehicle placement.
• Punch customer orders accurately in the system.
• Ensure quality compliance during dispatch and loading activities.
• Supervise loading manpower and allocate resources according to workload.
• Maintain inventory accuracy and conduct stock reconciliation.
• Follow FIFO/FEFO practices and food safety requirements.
• Submit daily inventory, dispatch, and logistics reports to the reporting manager.
• Coordinate with production, quality, stores, and logistics teams.

Inventory Management

• Maintain daily SKU-wise finished goods inventory records.
• Monitor stock availability and ensure inventory accuracy.
• Perform regular stock reconciliation and report inventory variances.
• Ensure proper documentation and traceability of stocks.

Inward & Outward Operations

• Manage all inward and outward material movements.
• Ensure timely preparation and verification of dispatch documents.
• Coordinate loading and unloading activities efficiently.
• Maintain proper records of stock receipts and dispatches.

Documentation & GRN Management

• Prepare and verify Goods Receipt Notes (GRNs).
• Maintain dispatch records, invoices, challans, and transport documents.
• Ensure all documentation is completed accurately and on time.

Order Processing

• Receive and process customer dispatch orders.
• Punch orders into the ERP/system accurately.
• Coordinate with planning and sales teams for timely dispatch execution.

Transportation Coordination

• Coordinate with transporters for vehicle placement as per dispatch requirements.
• Ensure vehicle availability to avoid dispatch delays.
• Monitor vehicle loading schedules and dispatch timelines.

Quality & Food Safety Compliance

• Ensure quality requirements are followed during loading and dispatch activities.
• Verify product condition, packaging integrity, and dispatch specifications.
• Follow GMP, food safety, and hygiene requirements during warehouse and dispatch operations.
• Ensure FIFO/FEFO practices are implemented.

Manpower Management

• Allocate manpower for loading and unloading activities based on workload.
• Supervise contract labor and loading teams.
• Ensure safe working practices during material handling activities.

Reporting & Communication

• Submit daily dispatch, inventory, and logistics reports to the reporting manager.
• Report operational issues, shortages, damages, or delays promptly.
• Coordinate with production, quality, stores, and transport teams for smooth operations.

Required Qualifications

Bachelor’s Degree or Diploma in Logistics, Supply Chain, Commerce, or related field.

Experience

Minimum 2 years of experience in shipping, warehouse, dispatch, or logistics operations. Food and Beverage industry experience is preferred.