Executive Assistant

We’re Hiring | Executive Assistant – Founder’s Office

Location: Mumbai (On-site)

Company: DroneStark Technologies Pvt. Ltd.

Experience: 2–4 Years

About DroneStark

DroneStark Technologies is an Indian UAV and robotics company designing and manufacturing advanced drone systems for defence, homeland security, disaster response, industrial, and enterprise applications. Our platforms are designed, engineered, and manufactured in India and deployed across government, defence, and commercial sectors.

We’re looking for an Executive Assistant – Founder’s Office to work directly with the Founder and become an integral part of the company’s day-to-day operations.

This is not a conventional executive assistant role. You’ll work across executive communication, business documentation, presentations, research, client coordination, and strategic initiatives. If you enjoy bringing structure to complex work, creating polished documents, and taking ownership, this role offers an exceptional opportunity to grow.

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What You’ll Do

Executive Communication

• Draft professional emails, letters, reports, and executive correspondence.
• Manage executive communications, meeting schedules, follow-ups, and action items.
• Coordinate meetings, travel, demonstrations, exhibitions, and executive engagements.

Business Documentation

• Prepare high-quality PowerPoint presentations for clients, government agencies, investors, and internal meetings.
• Create proposals, quotations, capability statements, reports, brochures, and other business documents.
• Convert discussions, rough notes, and technical information into polished professional documents.
• Maintain exceptional standards of formatting, consistency, and branding across all documentation.

Client Coordination

• Coordinate with clients to understand requirements and collect relevant information.
• Work closely with engineering, operations, procurement, finance, and sales teams to ensure timely execution.
• Organize client meetings, product demonstrations, exhibitions, and business visits.
• Ensure timely follow-up on commitments and ongoing discussions.

Research & Special Projects

• Conduct market, technology, and industry research.
• Prepare executive summaries and research reports.
• Support the Founder on strategic initiatives and special projects.

Marketing & Corporate Communication

• Assist in creating LinkedIn content, brochures, newsletters, presentations, and marketing collateral.
• Support exhibitions, conferences, and corporate events.
• Help maintain a professional and consistent DroneStark brand across all communications.

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We’re Looking For Someone Who

• Has excellent spoken and written English.
• Takes genuine pride in producing exceptionally organised, polished, and professional work.
• Has outstanding presentation, documentation, and business writing skills.
• Is naturally detail-oriented and notices the small things others miss.
• Can comfortably manage multiple priorities without losing attention to detail.
• Is proactive, resourceful, and follows through until tasks are completed.
• Communicates confidently with clients, senior professionals, and cross-functional teams.
• Is comfortable using AI productivity tools such as ChatGPT, Microsoft Copilot, Gemini, Claude, or similar platforms.

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Preferred Qualifications

• Bachelor’s degree in Business, Management, Commerce, Communications, English, Engineering, or a related discipline.
• 2–4 years of experience in Executive Support, Business Operations, Project Coordination, Client Coordination, Documentation, or similar roles.
• Strong proficiency in Microsoft Word, PowerPoint, Excel, Google Workspace, and modern productivity software.

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Why Join DroneStark?

• Work directly with the Founder and leadership team.
• Be involved in cutting-edge drone and robotics projects.
• Gain exposure to defence, manufacturing, enterprise, and government sectors.
• Work on strategic initiatives with real business impact.
• Enjoy a high-ownership environment with significant learning and career growth opportunities.

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Our Hiring Process

1. Online Application & Screening Questionnaire
2. Practical Assignment
3. Office Interview
4. Final Discussion

Applications with strong portfolios, presentations, proposals, reports, or other professionally formatted business documents will be given preference.

Apply on the Link below  

https://forms.gle/4FtrHZAzLUgS9Ece7

If you’re someone who enjoys creating order from complexity, communicating professionally, and producing work you’re genuinely proud of, we’d love to hear from you.