Onboarding Executive - HR

Job Purpose

Manage end-to-end onboarding and joining operations for new hires, internal transfers, and employee conversions while ensuring a seamless employee experience, documentation compliance, and process governance.

Key Responsibilities

• Manage onboarding and joining formalities for new employees, transfers, and conversions.
• Verify and maintain employee documentation, KYC, and personnel files.
• Coordinate email creation, IT assets, ID/access cards, workstation readiness, and joining kits.
• Facilitate Day 1 induction, office tours, and organizational induction programs.
• Manage appointment letters, transfer letters, commitment forms, and other employee-related documentation.
• Maintain onboarding trackers, MIS reports, and audit records.
• Coordinate with Talent Acquisition, IT, Admin, Payroll, and other stakeholders for smooth onboarding.
• Handle employee queries and ensure timely resolution.
• Support compliance, governance, and onboarding-related audits.

Mandatory Skills & Experience

• Minimum 1 year of experience in Employee Onboarding / Joining Operations
• Excellent verbal and written communication skills.
• Strong coordination and stakeholder management abilities.
• Good attention to detail and documentation management.

Good to Have

• Experience in HRMS tools.
• Knowledge of employee lifecycle processes and HR compliance.
• Proficiency in MS Excel and reporting.
• Experience managing employee records, audits, and induction programs.