Site Commercial Executive

Job Title: Site Commercial Executive / Site Commercial Officer

Experience: 8+ Years

Job Summary

The Site Commercial Executive is responsible for managing all site-level commercial, administrative, HR coordination, and compliance-related activities. The role involves procurement coordination, purchase requisition management, site cash handling, attendance management, statutory compliance support, record maintenance, vendor coordination, and ensuring accurate commercial documentation to support smooth project execution.

Key Responsibilities

• Procurement & Purchase Requisition Management
  
  

Prepare and process Purchase Requisitions (PRs) for materials, equipment, consumables, and services required at the project site.

Coordinate with Procurement and Supply Chain teams for timely material availability.

Track purchase orders, deliveries, and pending requisitions.

Maintain procurement records and documentation.

Verify received materials against purchase orders and delivery challans.

• Site Cash & Expense Management
  
  

Manage site petty cash and maintain accurate expense records.

Process site cash advances and settlements.

Prepare cash utilization reports and submit them to management regularly.

Ensure compliance with company financial policies and approval procedures.

Coordinate with finance teams for reimbursement and fund requirements.

• Attendance & Workforce Management
  
  

Maintain daily attendance records for staff, supervisors, and contract workforce.

Verify contractor manpower deployment and attendance.

Coordinate payroll inputs with HR and Finance departments.

Maintain leave records, overtime records, and manpower reports.

Generate monthly attendance and manpower utilization reports.

• HR Administration Support
  
  

Maintain employee records and onboarding documentation.

Coordinate induction programs for new employees and contractors.

Monitor manpower mobilization and demobilization activities.

Maintain employee accommodation, transportation, and welfare records where applicable.

Support employee engagement and disciplinary documentation activities.

• Statutory & Legal Compliance
  
  

Ensure compliance with applicable labour laws and statutory requirements.

Maintain Records Related To

Contract Labour Act

Minimum Wages Act

EPF & ESIC compliances

Labour License requirements

Shop & Establishment regulations (where applicable)

Workmen insurance documentation

Coordinate with contractors to ensure statutory compliance documentation is current.

Support internal and external compliance audits.

• Commercial Documentation & Record Management
  
  

Maintain all commercial and project-related records systematically.

Manage Site Documentation Including

Purchase Requisitions

Goods Receipt Documents

Vendor Records

Attendance Reports

Asset Registers

Petty Cash Records

Compliance Documents

Ensure proper filing and document control as per company procedures.

• Vendor & Contractor Coordination
  
  

Coordinate with vendors and subcontractors for commercial documentation.

Verify contractor bills and supporting documents before submission.

Monitor contractor compliance with contractual and statutory requirements.

Assist in reconciliation of contractor manpower and billing records.

• Reporting & MIS
  
  

Prepare monthly commercial MIS reports.

Generate procurement status reports.

Prepare manpower and attendance reports.

Maintain site cost tracking data.

Support management reviews with accurate commercial information and dashboards.

Required Qualifications

• Bachelor's Degree in Commerce, Business Administration, Management, or equivalent.
• Additional certifications in Commercial Management, Labor Law Compliance, or HR Administration will be an added advantage.
  
  

Desired Experience

• Minimum 8 years of experience in Site Commercial, Site Administration, Project Commercial, or Project Support functions.
• Experience in EPC, Construction, Industrial, Infrastructure, Manufacturing, or Project-based organizations preferred.
• Exposure to handling multi-disciplinary project sites will be advantageous.
  
  

Required Skills

• Strong knowledge of Purchase Requisition and Procurement processes.
• Experience in Site Petty Cash Management
• Knowledge of Labour Laws and Statutory Compliance requirements.
• Attendance and Payroll Coordination.
• Vendor and Contractor Management.
• Commercial Documentation and Record Control.
• Strong MS Excel, Word, and PowerPoint skills.
• Knowledge of SAP, ERP, Oracle, or similar systems preferred.
• Good communication and coordination abilities.
• Strong analytical and reporting skills.
  
  

Key Competencies

• Attention to Detail
• Commercial Awareness
• Integrity & Confidentiality
• Planning and Organizing
• Problem Solving
• Team Coordination
• Compliance Orientation
• Cost Control Mindset
  
  

Preferred Industry: EPC, Industrial Projects, Energy, Infrastructure, Manufacturing, Electrical & Automation Projects, Construction Sites, and Service Projects. #SL