Job Description – OTO Government & Premier Accounts

Key Roles & Responsibilities

Tender Submission

Issuing MAF (authorization)
Coordination with various internal stakeholders (Product Managers, Commercial, Service, BU, Legal, Compliance, Regulatory, Logistics)
Preparing brief tender summary for discussions with management about the details pertaining to a specific tender.
Preparation of representation letters for Prebid in regard to changes in technical specifications and tender terms.
Arranging documents for technical bid submission and coordination with finance stakeholders for financial bid.
Ensuring the transparency and completion of tenders with 100% accuracy in technical bids and to meet TAT for bid submission as per the timelines.
Taking inputs/ approval for legal, compliance, CS
Sending emails for PM20/ PM40 approvals

EMD & Guarantees

To prepare EMD’s in the form of DD, FDR’s, Bank Guarantees, Online Payment/NEFT as per tender requirements.
To coordinate for other departments (eg GBS, CF team) for releasing EMD payments.
To prepare PBG’s/performance security deposit against contracts/customer orders.
To coordinate with banks for Guarantees and DD collection.
Keeping a record of all the EMD's by maintaining a tracker and follow ups with the KAM/Sales colleagues for EMD return/refund & further cancellation of EMD’s and guarantees.

GeM Portal

To upload products of DX portfolio on GeM portal.
To raise requests for category creation/specification amendments as and when required.
To update products/inventory status on regular basis.
To download contracts and raise invoices against supplies in the portal, monitor the payment of instruments sold.
To manage OEM panel and have a check on the reseller activities.

Other Activities

Tracking - Tracking of tenders by maintaining tender tracker/ automated tool and keeping a close eye on the progress of tenders at various stages.
Price Intels - Providing insights of prices by preparing price intel of various modalities available in the Public domain.
Registration/renewal of our organization on various E-procurement login platforms.
Post tender evaluation of bids/ participants/ model quoted and pricing for future decision making

To arrange Affidavits/stamp papers/Notarized documents for tenders and follow ups with global/regulatory for critical documents like MAF/Licenses/FDA and other important certificates required for submission in tenders.

Corporate Lead

Act as a Controller for all Corporate accounts which constitutes ~35% of overall business.
Structuring as well as restructuring of Corporate deals.
Meeting with Corporate customers as Commercial Controller.
Supporting Corporate & Government Head for the business review.
Review of Contract compliance of Corporate accounts.
Responsible for profitability of all Corporate/ Chain labs customers.
Offer submission to Corporate customers.
Agreement discussion with respect to commercial, legal, service clauses for Corporate customers.

Offer To Order - Government & Premier accounts

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