Front Office & Visitor Management

Manage front-desk operations, including visitor handling, calls, emails, appointments, courier/document movement, access control, records, and general enquiries, while ensuring a professional, welcoming, confidential, and efficient experience for all visitors and stakeholders.

Office Administration & Workplace Management

Oversee daily office administration, facilities, housekeeping, security, maintenance, transport, pantry, vendors, assets, inventory, and supplies, ensuring workplace cleanliness, safety, smooth operations, timely replenishment, and resolution of operational issues.

Vendor & Facility Coordination

Coordinate vendors and service providers, including quotations, approvals, contracts, invoices, deliveries, service schedules, expenses, and performance, ensuring quality, cost efficiency, and agreed service standards.

Executive / Leadership Support

Provide administrative support to senior management, including calendar and meeting management, travel coordination, preparation of documents and presentations, confidential correspondence, follow-ups, and coordination with internal and external stakeholders to ensure timely completion of priorities.

Meeting & Action-Item Management

Coordinate leadership, client, and management meetings, including meeting preparation, MoM, presentations, and documents; maintain action trackers, follow up on pending tasks, and provide management updates to ensure timely closure of commitments and deadlines.

Communication & Coordination

Act as a communication and coordination point for management, employees, vendors, clients, and stakeholders; manage professional correspondence, obtain departmental updates, and handle sensitive communications with confidentiality and professionalism.

Documentation

Maintain administrative records, contracts, invoices, purchase and facility documents.

Event & Corporate Meeting Support

Coordinate internal events, leadership meetings, client visits, and corporate functions, managing logistics, vendors, stakeholders, and senior management support to ensure smooth execution.

Travel & Logistics Coordination

Coordinate domestic and international travel arrangements, including bookings, accommodation, transportation, itineraries, documentation, and last-minute changes, ensuring smooth and timely travel support for executives and employees.

Confidentiality & Executive Discretion

Handle confidential business, employee, financial, and leadership information with discretion, ensuring sensitive documents and communications are shared only with authorized stakeholders.

Must have skills

Knowledge of ERP systems for inventory and stock management.
Proficiency in MS Office (Excel, Word, Outlook).
Good typing and data entry skills.
Basic knowledge of office administration processes.
Positive and professional approach.
6-8 years of experience in front office, administration, office management and Executive & leadership role.

Good to have skills

Good Communication skills
Strong verbal and written communication
Excellent customer service and interpersonal skills

Front Office Executive/ EA

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