Associate Project Manager

Overview

We are looking for a detail-oriented and proactive Associate Project Manager to manage publication workflows and records within client publication management platforms. This role is critical in ensuring accurate project tracking, stakeholder coordination, compliance with publication processes, and timely delivery of publications. The position requires strong project management, communication, stakeholder management and operational excellence to support global publication programs.

Please Note: You may be required to travel to our Mumbai office based on business requirements or for company/team events.

Responsibilities

• Manage end-to-end publication projects within client publication management platforms.
• Create, maintain, and update publication records, workflows, timelines, and project documentation within the publication management systems.
• Track project milestones, maintain project status reports, monitor risks, manage escalations and publication metrics.
• Coordinate with cross-functional stakeholders, including publication leads, authors, reviewers, publication owners, and clients to facilitate document review and approval processes, ensuring adherence to client publication SOPs.
• Maintain project documentation and ensure compliance with client policies and compliance requirements through accurate reporting.
• Ensure SLA adherence and operational excellence by managing internal service level agreements.
• Demonstrate ability to work effectively in a fast-paced project environment, with agility to adapt to changing priorities and business requirements.
• Drive continuous process improvement initiatives to enhance operational efficiency and stakeholder experience.
• Support onboarding, training, and change management activities related to publication management platforms and workflows.
• Oversee financial processes including timely invoicing for the services provided.
  
  

Qualifications And Prerequisites

• Bachelor’s or master’s degree is required; a background in Life Sciences or Pharma is preferred.
• Minimum 2 years of experience managing projects in Pharma, Life Sciences, Healthcare or Medical Device companies.
• Strong project planning and coordination skills, with knowledge of project/account management principles.
• Proficiency in MS Excel with excellent written and verbal communication skills.
• Keen attention to detail with strong organizational and documentation capabilities.
• Prior experience working on project management tools like Datavision or Veeva Vault is preferred.
• PMP certification and prior publication knowledge preferred (not mandatory but an advantage).
  
  

Application Process

Before applying, please ensure you meet the role requirements listed above and have legal authorization to work in the country where this role is advertised. Our selection process typically involves an initial screening by a recruiter, a technical assessment, and two to three interview rounds. For this role, the process includes 1 round of Technical Interview with the Hiring Manager followed by the final HR Round. All interactions will be conducted virtually via MS Teams.

AI at Cactus Life Sciences

The life sciences industry is undergoing a fundamental shift in how scientific knowledge is created, communicated, and delivered. We are building our work around it.

AI is embedded meaningfully across everything we do, through proprietary platforms purpose-built for life sciences and generative tools that deliver measurable value to our clients. It is core to how we operate, and an expected way of working for everyone who joins us.

We believe in Human-Anchored AI: whatever your discipline - science, communications, strategy, or operations, you will work in an environment where AI augments your expertise rather than replaces it.

You will build skills that are in genuine demand and still taking shape across the industry. If you are curious and focused on building capabilities for the world where human intelligence meets artificial intelligence, this is where you belong.

Equal Opportunity

Our hiring practices reflect our commitment to providing equal opportunities and creating an environment where everyone can thrive, develop, and succeed. We celebrate the uniqueness of our team members and prohibit discrimination of any kind, based on race, color, religion, gender identity, sexual orientation, age, marital status, disability, or any other protected characteristic.

About CACTUS

Cactus Life Sciences (cactuslifesciences.com) is a leading medical communication company headquartered in Princeton, NJ, with nine global offices. Its expertise lies in delivering scientific content across the product lifecycle with a focus on science, innovation, and efficiency. The company specializes in providing impactful medical strategy, custom operational models, content development and dissemination, and promotion of patient inclusion for biopharmaceutical organizations. Cactus Life Sciences’ scalable solutions cater to the challenges encountered in product development, guiding brands, and organizations towards their future objectives. With a client-centric approach, the company prioritizes understanding their evolving needs and technology trends to drive its growth. Cactus Life Sciences is a subsidiary of Cactus Communications (cactusglobal.com/), a leading science communication and technology company.