Human Resources Manager

Job Description

Key Responsibilities

1. Recruitment & Manpower Planning

• Strong knowledge on recruitment, must have good English fluent knowledge.
• Source candidates through job portals, social media, employee referrals, consultants, and other recruitment channels.
• Coordinate with manpower consultants and recruitment agencies when required.
• Plan manpower requirements based on production, quality, R&D, sales, warehouse, and support functions.
• Manage end-to-end recruitment from sourcing to onboarding.
• Coordinate interviews and selection with department heads.
• Ensure timely joining and effective employee induction.

2. Employee Relations

• Handle employee grievances, disciplinary matters, absenteeism, and workplace issues.
• Conduct employee engagement initiatives and address employee concerns.
• Support management in resolving workplace conflicts.

3. Payroll & Attendance

• Manage monthly attendance, leave, overtime, and payroll inputs for contractors
• Coordinate with accounts/payroll teams for accurate and timely salary processing.
• Maintain employee records and HR documentation.
• Monitor attendance, absenteeism, and manpower costs.

4. Statutory Compliance

• Ensure compliance with applicable labour laws and statutory requirements.
• Coordinate PF, ESI, Professional Tax, Bonus, Gratuity, Minimum Wages, Factory-related requirements, and other applicable compliances with finance team
• Maintain statutory registers, records, notices, and documentation.
• Coordinate labour inspections, audits, and statutory submissions where required.
• Factory/establishment licence and renewal coordination.
• Contractor and contract labour documentation.
• Maintaining statutory registers and records.
• Supporting labour inspections and statutory audits.
• Monitoring compliance-related notices and submissions.

5. Performance Management

• Develop and implement performance appraisal processes.
• Coordinate goal setting, performance reviews, and employee development plans.
• Support managers in performance-related discussions and corrective actions.
• Track employee performance and HR metrics.

6. Training & Development

• Identify training needs across production, quality, R&D, warehouse, sales, and support teams.
• Prepare annual training calendars with the help of quality team
• Coordinate technical, behavioral, safety, GMP, hygiene, and compliance-related training.
• Maintain training records and evaluate training effectiveness.

7. HR Policies & Processes

• Develop, implement, and periodically update HR policies and SOPs.
• Establish effective systems for recruitment, onboarding, confirmation, promotion, transfer, leave, attendance, and separation.
• Ensure consistent implementation of HR policies across departments.

Admin Activities

• Managing office and factory administrative operations.
• Housekeeping, security, canteen, transport, and facility management.
• Monitoring office/factory infrastructure and maintenance requirements.
• Managing stationery, uniforms, ID cards, and other employee requirements.
• Vendor coordination and administration-related purchase activities.
• Managing company vehicles and transportation arrangements.
• Monitoring security and visitor management.
• Maintaining administrative records, agreements, licenses, and AMC documents.
• Coordinating meetings, events, employee functions, and official programs.
• Supporting safety, emergency preparedness, and workplace discipline.
• Managing employee accommodation, if provided by the company.
• Handling courier, postal, travel, and other general administrative requirements.

Requirements

Preferred Skills

• Manufacturing/plant HR experience.
• Recruitment and workforce planning.
• Labour-law and statutory compliance.
• Payroll and attendance management.
• Employee relations and grievance handling.
• Training and development.
• Strong documentation and communication skills.
• Ability to work with employees at all organizational levels.