Associate Lead, Procurement

Job Summary:

The Associate Lead, Procurement will be an experienced professional who supports the procurement function in a project environment. The role works closely with the US procurement team, the design and project teams, and other disciplines.

To keep procurement activities organized, well documented, and moving smoothly across projects. We are looking for someone with a strong engineering background and a good understanding of how procurement works in AEC or manufacturing settings. We are seeking a candidate who is looking for a long-term association with the organization.

Location: Chennai (DG Chennai office)

Reports to: Pre-Construction Manager (Chennai) Works with: US Procurement Team (peers), Design/Project Teams, and other disciplines as required.

Qualifications and Experience:

• Diploma or Bachelor's degree in Engineering (Civil, Mechanical, Electrical, or a related discipline).
• More than 10 years of total professional experience, of which around 3 years should be in procurement-related work.
• Background in an AEC (Architecture, Engineering, Construction) company or a manufacturing company is preferred.
  
  
  

Key Responsibilities:

• Collect and document vendor quotations and submittals: Gather quotations, submittals, and supporting documents from vendors. Log and organize them in a consistent, traceable format.
• Document vendor cost data across projects: Record and organize the cost data received from vendors for various projects in a structured, searchable format, such as cost logs and bid tabulations.
• Build and maintain a cost data repository: Keep historical vendor pricing accurate and up to date so the team can reference it for future projects.
• Manage submittals in project tools: Upload, log, and track documents in Procore or a similar platform. Keep revisions and statuses current.
• Coordinate design team review: Share vendor quotes and submittals with the design team, follow up until the review is done, and record the feedback.
• Verify completeness and consistency: Check that each quote and submittal matches the RFQ requirements. Flag gaps or deviations to the US team and design team.
• Follow up on vendor responses: Track quotations and submittals against deadlines and send reminders when needed. The US team owns the main vendor relationship.
• Support RFQ preparation (as needed): Help the US team by gathering inputs, specifications, and drawings from the design and project teams.
• Coordinate with US peers and inter-disciplines: Work with US procurement colleagues and the relevant discipline teams as required.
  
  
  

Required Knowledge and Skills:

• Strong documentation skills: accurate, well-organized, and traceable records at every step.
• Experience organizing, tracking, and maintaining vendor cost data in structured formats.
• Understanding of the complete procurement lifecycle, from requisition and RFQ through quotation, evaluation, and purchase order.
• Working knowledge of project execution and the trades and disciplines involved, such as Architectural, Structural, Mechanical, Electrical, and Process.
• Knowledge of what a typical vendor RFQ should contain, such as scope of supply, specifications, drawings, commercial terms, and submittal requirements.
• Knowledge of documentation and submittal management tools. Experience with tools similar to Procore is acceptable.
• Follow-up discipline and attention to detail.
• Commitment to a stable, long-term role.
  
  
  

Preferred (Not Mandatory)

• Hands-on experience with Procore.
• Experience working with US vendors.
  
  
  

Working Conditions

• Based in the DG Chennai office.
• No travel expected.
• Flexibility to work during US-overlap hours when required.