Executive Assistant

Overview

Location: Kolkata Work Arrangement: In-Office

About The Role

We're looking for a proactive, detail-oriented Executive Assistant to provide high-quality administrative support to a senior leader at Hyland. In this role, you'll manage calendars, coordinate meetings, handle communications, and keep operations running seamlessly behind the scenes. Ideally, you bring experience working within software product companies, services organizations, or Big 4 firms — environments where pace, precision, and executive partnership are paramount. If you thrive in a fast-paced environment, anticipate needs before they arise, and take pride in enabling others to do their best work — we'd love to have you on board.

Your Role Responsibilities? Here's What You'll Do.

• Coordinate, manage, and maintain the executive's calendar and daily schedule, anticipating needs and resolving operational issues before they arise.
• Screen incoming correspondence and communications, responding independently when possible with professionalism and discretion.
• Manage logistics for internal and external meetings, including scheduling conference rooms, arranging catering, preparing agendas, and distributing meeting minutes.
• Arrange travel plans and itineraries, and compile documents for travel-related meetings.
• Ensure expense reports and purchase orders are completed accurately, within budget limits, and approved within the system.
• Utilize internal systems and digital technologies in an adaptive, confident, and responsible manner to find innovative ways to improve efficiency across executive office operations.
  
  

Technology Tools

• Microsoft Office Suite (Word, Excel, PowerPoint)
• Microsoft Outlook (Email & Calendar Management)
• Microsoft 365 Copilot (Word, Excel, Outlook, Teams) & Claude
  
  

Role Essentials

• Bachelor's degree or equivalent experience, with 5–10 years of direct experience supporting and working with executives, preferably within software product companies, services organizations, or Big 4 firms.
• Good oral and written communication skills with a professional demeanor and the ability to interact with discretion and tact.
• Good organizational, multi-tasking, and time management skills with the ability to work effectively in a flexible, fast-paced environment.
• Proficiency with Microsoft Office and Microsoft Outlook or equivalent email and calendar software.
• Demonstrated ability to handle sensitive information with discretion, tact, and exceptional follow-through.
  
  

What We'd Like to See

• Ability to handle a high amount of stress and perform effectively under deadline pressure while maintaining quality and professionalism.
• Good interpersonal skills with the ability to maintain solid rapport with team members and professionalism with external stakeholders.
• Self-motivated with strong attention to detail and a proactive approach to wide-ranging responsibilities.
• Good ability to develop and use engaging, informative, and compelling presentation methodologies.
• Experience with expense management systems and purchase order processes within a corporate or enterprise environment.
  
  

About Hyland

Hyland is the pioneer of the Content Innovation Cloud, delivering ubiquitous enterprise intelligence to organizations with solutions that unlock actionable insights and drive automation.

Trusted by thousands of organizations worldwide, including many of the Fortune 100, Hyland's solutions create the foundation for a connected, agentic enterprise, where teams harness the power of AI to redefine how they operate and engage with those they serve. For additional information on Hyland's platform and services, please visit Hyland.com .

Hyland. All rights reserved.

About Hyland Life

#HylandLife

Since 1991, it has been Hyland's mission to help our employees, customers and partners exceed their potential with our industry-leading content services platform . Our employees exude a contagious energy and are passionate about what they do – whether it's helping customers succeed, raising up their fellow Hylanders, or engaging in the communities where they live and work.

The #HylandLife hashtag encompasses our employee-centric culture. Our employees live our culture day in and day out by bringing their best self to work. Hyland supports them to do just that through career development resources, wellbeing programs and innovation practices. We thrive on diverse viewpoints and new ideas and believe that a positive, inclusive workplace is imperative to sustainable success.

As we've grown to a company of nearly 4,000 strong, we have the opportunity to make a significant impact on our communities . We strongly support employee initiatives and align our giving campaigns and programs to organizations that are important to them.

Equal Opportunity Statement

Hyland is an equal opportunity employer. We value diversity and are committed to providing an inclusive workplace for all employees and applicants. Employment decisions are made without regard to any characteristic protected by applicable laws and regulations. Information collected during the hiring process is used solely to assess qualifications, verify identity, and comply with legal requirements.