Bid & Business Development Coordinator

XELUXE is seeking a proactive and commercially minded Bid & Business Development Coordinator to support our specialist engineering consultancy operations across India and the Middle East.

The role will initially focus on coordinating RFPs, preparing high-quality technical and commercial proposals, maintaining bid information and following opportunities through to award. The selected candidate will also be developed progressively into a broader business expansion role, involving market research, project intelligence, client identification and relationship development.

Key Responsibilities

• Review RFPs and identify scope, deliverables, deadlines and submission requirements.
• Coordinate with technical, commercial and management teams to prepare proposals.
• Develop professionally structured Word documents, fee schedules, presentations and supporting credentials.
• Maintain bid trackers, client information, follow-up actions and proposal status.
• Research upcoming projects, target consultants, architects, developers and potential partners.
• Identify relevant decision-makers and support focused professional outreach.
• Follow submitted proposals and assist in converting enquiries into appointments.
• Develop an understanding of XELUXE’s specialist services, including fire and life safety, acoustics, vertical transportation, accessibility, wayfinding and other engineering disciplines.
• Support vendor registrations, prequalification submissions and business-expansion initiatives.
  
  

Candidate Profile

• Degree in Engineering, Architecture, Construction Management, Business Administration or a related discipline.
• Excellent written English and strong document-development ability.
• Advanced working knowledge of Microsoft Word; familiarity with Excel, PowerPoint, Canva and AI-assisted productivity tools is desirable.
• Ability to understand technical and commercial information quickly.
• Strong research, coordination, follow-up and organisational skills.
• Commercial curiosity and the confidence to communicate with clients and internal technical teams.
• Prior experience in bids, proposals, engineering consultancy, construction or business development is advantageous; exceptional fresh graduates may also be considered.
  
  

Growth Opportunity

This is not intended to remain a purely administrative bid-coordination position. The successful candidate will receive exposure to specialist engineering services, international markets and client development, with the potential to progress into a Business Development and Market Expansion role.

Candidates may apply by submitting their CV along with a short sample of professional writing or a proposal/document previously prepared.