Principal Activities

EXECUTIVE & STRATEGIC SUPPORT

Act as a trusted support partner to the General Manager, ensuring smooth day-to-day operations.
Strategically manage the Executive’s calendar to optimize time utilization, priorities, and business outcomes.
Coordinate schedules, leadership meetings, and strategic events for the Executive and his team.
Handle highly sensitive information, documents, and communications with absolute confidentiality and discretion.
Create, design, and review quality presentations, reports, and leadership communications aligned with business objectives.
Support the planning and execution of executive-led strategic initiatives and projects by coordinating cross-functional and external stakeholders, managing timelines, dependencies, risks, and deliverables to ensure successful completion.
Ensure all leadership materials are clear, consistent, and professionally presented.
Develop and manage dashboards or trackers for MD-led initiatives, travel spend, vendor performance, and key action items.

ADMINISTRATIVE

Visitor & Guest Management

Manage end-to-end visitor and guest support, ensuring a seamless and professional experience.
Coordinate guest agendas, meeting schedules, welcome arrangements, and local transportation (car, hotel, and transfers) in Mumbai.

Travel, Logistics & Vendor Management

Lead vendor management for travel and logistics partners, including contract negotiations, renewals, service agreements, and performance evaluation.
Continuously review and improve travel, and coordination processes to enhance efficiency and effectiveness.

Others

Manage day-to-day office operations
Ordering office supplies and managing inventory
Submitting Vendor Invoices for clearance, coordinating with vendors, suppliers, and the finance department regarding billing queries.

Not In Scope

Requirements

CANDIDATE REQUIREMENTS

Knowledge Skills & Abilities

Proficiency with MS Office suite (Excel, Outlook, Word, and Power Point specifically)
Professional communication skills
Strong organizational skills
Must be able to work in a fast-paced environment

Education & Experience

Graduation
Minimum of 5 years’ experience in an Executive Assistant role supporting Senior Leadership.
Associate degree preferred

Executive Assistant & Admin

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